Operating expenditures, or opex, are the current expenses of running your business. Although it seems clear that opex is the priority and capex should come from extra cash and borrowing, budgeting becomes a contentious activity when you are dealing with the technology or equipment that forms the backbone of your business. Budgeting for Opex Expenses that fall under opex include employee wages, the costs of running an office, such as telephones and lease payments, maintenance for facilities and equipment, sales and marketing costs, insurance and professional services. If you lease a server, the payments on that lease are part of operating expenses and are tax deductions.
Capital expenditures differ from operational expenditures both in terms of why money is being spent and in the planning capital expenditure in business plan frame. Unlike operational expenditures, which include costs such as wages, taxes, insurance and equipment maintenance, capital expenditures refer to money spent to purchase or upgrade fixed assets such as equipment, technology or real estate.
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The expenses involved in capital expenditures create a need to plan in advance regardless of whether a capital expenditure is mandatory or discretionary.
What It Is Capital expenditure planning includes the people and procedures a business relies on to evaluate long-term needs and assess long-term business requirements.
Comparing needs to long-term plans and business growth objectives helps the business prioritize and plan for capital asset purchases. In some cases this can be as simple as inspecting the roof, assessing its remaining useful life and the cost of replacement and then adding to a capital expenditure plan in order of priority.
In other cases, however, capital expenditure planning can be significantly more complicated. For example, upgrading an IT infrastructure typically must be planned in a series of stages that in total span a period of months or years. Expenditure Planning Workflow Steps in the planning process often follow a bottom-up workflow.
Department managers often start the process by identifying a need such as an increase in the number of complaints about a slow-working network or inefficiencies created by using outdated computer equipment.
A cost-opportunity analysis or feasibility study can identify possible solutions as well as potential costs and consequences. Once the proposal reaches the business owner or decision-making team, cost-opportunity options are analyzed, cost estimations are compared to the annual budget and if approved, the expense moves to the planning stage.
Planning Time Frame While there is no set time frame to which capital expenditure planning must adhere, many businesses choose a period of four to six years. This is because a shorter time frame is often not sufficient for completing an expenditure requiring implementation in a series of steps, while a longer time frame can make creating an accurate budget more difficult.
The chosen period should be long enough to allow you to accurately plan for, prioritize and either build the financial reserves required or create a plan for borrowing that will be the least costly for your business. Measuring Capital Expenditure Planning Success Successful capital expenditure planning requires tools for prioritizing, managing risks and optimizing the timing of capital expenditures.
While different businesses may choose different tools, metrics such as hurdle rates, payback period, net present value and return-on-investment are among the most commonly used. Hurdle rates specify a minimum rate-of-return expectation.
The payback period identifies the length of time the business expects it will take to recover the cost of the investment. Net present value is used to determine the worth of a project by projecting net cash inflows the investment will generate while ROI is used to prioritize capital expenditures.
In some businesses decision trees are another tool used in prioritizing capital expenditures.Capital Plan Templates Each biennium, the UW institutions complete the templates contained on this page, as well as the individual project request documents, as source and support documentation for the UW System Capital Plan.
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It's a whole-of-government service providing essential information on planning, starting and growing your business. Capital expenditures, or capex, are planned expenses that are expected to yield benefits in the future, such as purchase of new equipment, facilities or inventory.
Operating expenditures, or opex.